Google Calendar lets you share a calendar with specific people or groups. You can choose whether someone sees only when you’re busy, sees event details, or can make changes.
If you use Google Workspace, an organization administrator may limit sharing outside your company.
Share your calendar with a specific person
- Open Google Calendar on a computer at https://calendar.google.com/.
- On the left, find My calendars. Expand the section if it is collapsed.
- Find the calendar you want to share. Select the three-dot menu next to it, then Settings and sharing.
- In the settings, find Shared with or the equivalent option for sharing with specific people.
- Select Add people and groups.
- Enter the person’s email address or a Google group.
- Choose the permissions you want that person to have.
- Click Send. The recipient receives an invitation and may need to accept it before the calendar appears.
Choose the right permission
| Permission | What it allows |
|---|---|
| See only free/busy | Shows when you’re busy without displaying event names or details. |
| See event details | Allows the person to view the details of events they are permitted to see. |
| Make changes | Allows editing of events within the available permissions. |
| Make changes and manage sharing | Grants broader control, including sharing management. Give this only to people who need it. |
For a customer or coworker who only needs to know when you’re available, free/busy is usually the least revealing choice.
Make a calendar public only when you intend to
A publicly shared calendar can become available to people outside your organization and may appear in search results. Only use public sharing for a calendar specifically intended for public information. Do not make a personal or internal business calendar public simply to share it with one person.
To review public visibility, open the calendar’s Settings and sharing page and find Access permissions for events. Turn off public access if the calendar is not intended for the public.
Stop sharing
Open Settings and sharing, find the person or group under Shared with, and select Remove next to their entry. You can also adjust their permission level without removing access entirely.
If the recipient cannot find the calendar
Ask them to check their email invitation, spam folder, and Calendar list. Verify that you used the correct email address. For Google Workspace accounts, the organization administrator may restrict sharing.
Avoid circulating a calendar’s private subscription address as a shortcut. Use the built-in sharing controls and appropriate permissions.
